How Do You Narrow Down a Wedding Guest List? Expert Tips for Creating Your Perfect Celebration

by Kylie Sammond, Wedding PlannerHow ToPosted on Comments are Disabled

Creating your wedding guest list is one of the most exciting—and sometimes stressful—steps in planning your big day. Whether you’re dreaming of an intimate gathering or a grand celebration, deciding who makes the cut can be an emotional and logistical challenge. As a passionate wedding planner at Sammond Events, I know how important it is for couples all over South Carolina to strike the perfect balance between your vision, your budget, and your relationships. In this detailed guide, we’ll walk you through the process of narrowing down your guest list, offering personalized strategies to ensure your wedding is filled with love, joy, and the people who matter most.

Bride and Groom having their first dance in front of their wedding guests
Photo By Leigh Hayward


Start with Your Vision and Venue


Before you jot down a single name, take a moment to envision your ideal wedding day. Do you picture a cozy dinner with your closest friends and family, or a lively celebration with everyone you know? Your dream day should guide your guest list size. Next, consider your venue’s capacity. Venues in Columbia, Charleston, and the surrounding regions often have strict limits, so knowing your maximum headcount is essential. Matching your vision to your venue’s size will help set realistic expectations from the outset.


Establish Your Budget Early


Your budget is a major factor in determining your guest list. Every additional guest impacts your catering, seating, rentals, invitations, and even transportation costs. Sit down as a couple (and with any family members contributing financially) to decide on a comfortable budget. Break down how much you can allocate per guest. This practical approach ensures you can celebrate in style without sacrificing financial peace of mind.


Create a Master Wedding Guest List—Then Divide and Conquer


Start by writing out a master list of everyone you’d love to invite—family, friends, coworkers, childhood pals, and beyond. Don’t worry about numbers yet. Next, divide the list into categories: immediate family, extended family, close friends, colleagues, and acquaintances. This will help you visualize where your priorities lie. For couples with large families or friend groups, this step is especially helpful for identifying must-haves versus nice-to-haves.


Set Ground Rules and Make Cuts Together


To keep the process fair and harmonious, agree on a few ground rules. For example:

  • No inviting anyone one of you has never met.
  • No plus-ones unless the guest is married, engaged, or in a long-term relationship.
  • Children only if they’re immediate family.

As you review your categories, start trimming the list together. If you’re torn about inviting someone, ask yourselves: When was the last time we spoke? Would we be disappointed if they couldn’t attend? These questions can help clarify who truly belongs on your special day.

Handle Family Dynamics with Care


Family expectations can add complexity to the guest list process, especially in the South where traditions run deep. Be open and honest with your families about your limitations—whether it’s venue size, budget, or your desire for an intimate wedding. If parents are contributing financially, consider giving them a set number of invites to allocate as they wish. I often mediate these conversations, helping families find compromises that honor both tradition and the couple’s wishes.


Rethink Plus-Ones and Children


Deciding whether to allow plus-ones and children can significantly affect your numbers. A clear, consistent policy helps avoid confusion and hurt feelings. If you’re limiting plus-ones to married couples or long-term partners, communicate this gently but firmly. For children, you might opt for an adults-only affair or make exceptions for close family. Including a thoughtful note in your invitations or on your wedding website can help set expectations kindly.


Communicate with Grace and Gratitude


Inevitably, you may need to explain your guest list decisions to friends or family who didn’t make the cut. Approach these conversations with warmth and gratitude, emphasizing your constraints and your hope to celebrate together in other ways—perhaps at a post-wedding brunch or a virtual toast. Remember, your wedding is about celebrating your love and future together, not meeting everyone’s expectations.


Lean on Your Wedding Planner for Support


Working with Sammond Events for your planning, I’m here to guide you through every step of wedding planning—including the tricky guest list. We offer personalized advice, mediate family discussions, and help you navigate etiquette with grace. Our goal is to ensure your guest list reflects your unique story and priorities, making your celebration as joyful and stress-free as possible.


Narrowing down your wedding guest list can feel overwhelming, but with a thoughtful approach, clear communication, and a supportive team, you’ll create a celebration that feels just right. Remember, your wedding day is about you and your partner—surrounded by the people who mean the most. If you need guidance or a compassionate ear, Sammond Events is here to help couples in Columbia, Charleston, Greenville and beyond craft the perfect guest list for their dream day.

Three friends at a wedding, clinking signature cocktails garnished with an orange

How to Come Up with a Signature Wedding Drink

by Kylie Sammond, Wedding PlannerHow ToPosted on Comments are Disabled

One of the most delightful ways to infuse your wedding with personality and charm is by creating a signature drink. A custom cocktail not only adds a unique touch to your celebration but also serves as a conversation starter and a memorable detail your guests will love. I believe every detail should reflect your story, and a signature drink is the perfect opportunity to do just that. Whether you’re dreaming of a romantic garden affair in Columbia or a chic celebration in Charleston, let’s explore how you can craft a signature wedding drink that’s as special as your love story.


Why Choose a Signature Wedding Drink?


A signature drink is more than just a beverage. It’s a reflection of your personality, your journey as a couple, and the ambiance you want to create on your big day. Offering a custom cocktail can simplify bar service, manage costs, and add a festive flair to your menu. Plus, it gives you a chance to share a bit of your story with your guests, whether it’s inspired by your first date, favorite vacation, or even a beloved pet. I’ve seen firsthand how a thoughtfully chosen drink can bring a personalized, joyful energy to any celebration.


Gathering Inspiration from Your Story


The best signature drinks are inspired by the couple themselves. Start by thinking about your favorite flavors, memorable moments, and shared experiences. Did you sip mojitos on your first trip together to Savannah? Do you both love bourbon, or perhaps you’re passionate about local peaches from Georgia? List out flavors, places, and memories that feel meaningful. Don’t be afraid to get creative! Your signature drink can be whimsical, nostalgic, or even a playful nod to your personalities. This brainstorming session will lay the foundation for a drink that feels uniquely yours.


Considering Your Wedding Theme and Season


Let your wedding style and the time of year guide your drink selection. A refreshing, citrusy spritz is perfect for a summer soirée in Hilton Head, while a cozy spiced cider cocktail suits a fall gathering in Greenville. Consider your color palette, too—a blush-hued cocktail might complement your floral arrangements beautifully, while a bold, jewel-toned drink can make a dramatic statement. With my wedding planning, I help couples weave their signature drink seamlessly into the overall aesthetic, ensuring every sip feels intentional and on-theme.


Balancing Flavors and Crowd-Pleasing Appeal


While it’s important for your signature drink to reflect your tastes, it should also be enjoyable for your guests. Aim for a balanced flavor profile—think sweet, tart, and a touch of something unexpected. If you love adventurous flavors, consider offering a non-alcoholic version for those who prefer it. Work with your bartender (or ask your Sammond Events planner for recommendations!) to create a drink that’s both distinctive and accessible. Taste testing is encouraged—make it a fun date night activity!


Naming Your Signature Wedding Drink


A clever name adds extra charm to your signature cocktail. Play with puns, alliterations, or references to your love story. “Jack and COLA,” “Lowcountry Love Potion,” or “Peachy Keen Romance” are just a few ideas that nod to local flavor and personal history. Display the name and recipe on a stylish sign at your bar for a decorative and informative touch. Sammond Events can help design signage that matches your wedding décor, tying your signature drink into the overall look and feel of your celebration.


Perfecting the Presentation


A signature drink isn’t just about taste—it’s also about presentation. Choose glassware that fits your vibe, whether it’s elegant coupes, crystal wine glasses, or playful highballs. Garnishes like fresh herbs, edible flowers, or colorful fruit slices add a beautiful finishing touch. If your wedding has a specific motif (like coastal, garden, or vintage), incorporate those details into your drink display. At Sammond Events, we love helping couples create Instagram-worthy bar setups that wow guests and make for lasting memories.


Collaborating with Your Bartender or Planner


Don’t hesitate to seek professional guidance when crafting your signature drink. Share your ideas, inspirations, and must-have flavors with your bartender or wedding planner. They can help you refine the recipe, suggest garnishes, and even batch the cocktail for easy serving. If you’re working with Sammond Events, we’ll coordinate with your vendors to ensure your signature drink is executed flawlessly, from the first pour to the last toast.



A signature drink is a wonderful way to add a personal, memorable element to your wedding day. By drawing inspiration from your story, considering your theme and season, and collaborating with your planning team, you can create a cocktail that truly reflects your love and delights your guests. At Sammond Events, we’re passionate about helping couples in Augusta, the CSRA, and beyond bring their unique vision to life—one personalized detail at a time. Cheers to making your wedding as unforgettable as your signature drink!

What to Do After Getting Engaged: Your Step-by-Step Guide to a Joyful Start

by Kylie Sammond, Wedding PlannerHow ToPosted on Comments are Disabled

Congratulations! You’ve said “yes” to forever, and the excitement is palpable. Getting engaged is a magical milestone, full of love, anticipation, and dreams for the future. But as the initial euphoria settles, many couples find themselves wondering, “What do we do next?” I know that the journey from engagement to “I do” should be as joyful and stress-free as possible.

Whether you’re in Columbia, SC, or planning your day in beautiful Charleston we’re here to guide you through your first steps. This detailed roadmap will help you savor every moment and set a strong foundation for your wedding planning adventure.


Take Time to Celebrate Together


Before diving into planning, pause and soak in the moment. Engagement is a special chapter in your love story, and it deserves to be celebrated. Plan a quiet evening together, revisit your favorite date spots, or simply share the news with each other before announcing it to the world. This private celebration allows you to connect, reflect on your journey, and dream about what’s ahead. Remember, these are the memories you’ll cherish long after the wedding day.


Share the Big News with Loved Ones


Once you’ve had your special moment, it’s time to spread the joy! Start by telling your closest family and friends—preferably in person or via a heartfelt phone call. Their support and excitement will mean the world. Afterward, feel free to share your engagement on social media with a post that captures your unique love story. Don’t forget to include a photo of the ring (if you want) and a sweet caption that reflects your personalities.


Get Your Engagement Ring Insured


One of the most practical—yet often overlooked—steps is insuring your engagement ring. Accidents happen, and having your ring insured offers peace of mind. Contact your insurance provider or a reputable jeweler to explore coverage options. Keep your appraisal and receipts handy, and make sure your policy covers loss, theft, and damage. It’s a simple step that protects one of your most treasured symbols of love.

Columbia & Charleston Couples’ Guide to Engagement Bliss
Columbia & Charleston Couples’ Guide to Engagement Bliss


Start Dreaming and Discuss Priorities


Now comes the fun part—envisioning your dream wedding! Sit down as a couple and talk about your priorities. What style of wedding excites you both? Do you imagine an intimate garden ceremony in Augusta or a grand celebration in Charleston? Discuss your guest list, budget, and any must-haves or deal-breakers. This conversation sets the tone for your planning process and ensures you’re on the same page from the start.


Set a Budget and Open Communication


Money matters can be tricky, but setting a realistic budget early is essential for a stress-free planning experience. Consider who will be contributing—whether it’s just the two of you or family members as well. Be open and honest about your financial comfort zones. Create a preliminary budget that includes major categories like venue, catering, attire, and décor. Remember, I help couples prioritize what matters most so your budget reflects your unique vision.


Choose Your Wedding Date and Venue


Selecting a date and venue are the first big decisions in your wedding planning journey. Consider the season, local events, and the availability of your favorite venues in the area of your choice. Popular locations book quickly, so start researching and touring venues as soon as possible. Once you’ve chosen your date and location, many other details will fall into place.


Hire a Wedding Planner or Coordinator


If you’re dreaming of a seamless, stress-free experience, consider enlisting the help of a professional wedding planner. With my approach, I specialize in personalized planning and coordination, ensuring every detail reflects your love story. A planner can help you navigate vendor selection, timelines, and logistics, allowing you to focus on the joy of your engagement. Whether you need full-service planning or month-of coordination, having an expert by your side makes all the difference.

Inquire today with Sammond Events for a free consultation and to secure your wedding date with me!


Celebrate Your Engagement


Don’t forget to enjoy this season! Host an engagement party, schedule an engagement photo session, or plan a getaway to mark the occasion. These celebrations are a wonderful way to bring friends and family together and create lasting memories before the whirlwind of wedding planning begins.


Getting engaged is the start of one of life’s most beautiful adventures. By taking the time to celebrate, communicate, and plan thoughtfully, you’ll set the stage for a joyful and meaningful wedding journey. Sammond Events is honored to support couples all throughout South Carolina, helping you create a wedding that’s as unique as your love. Remember, this is your moment—savor every step, lean on your support system, and let the excitement carry you forward.

Wedding Planning in Columbia, SC
Tips for Just Engaged Couples in Columbia, SC
Charleston Engagement Guide to Wedding Planning
Charleston Engagement Guide From Celebration to Wedding Planning

Why You Need a Wedding Planner

by Kylie Sammond, Wedding PlannerWedding PlannerPosted on No Comments

Planning a wedding is one of the most exciting yet challenging experiences a couple can embark on. With endless details to consider and decisions to make, the process can quickly become overwhelming. This is where a wedding planner can step in to transform your vision into reality. We offer expertise, creativity, and peace of mind. Here are the compelling reasons why hiring a wedding planner is a wise investment for your big day.

south carolina wedding planner assisting bride with putting on veil

Personalized and Tailored Experience

Every couple has a unique love story, and your wedding should reflect that. A wedding planner’s first job is to listen deeply to your vision, preferences, and priorities. Whether you dream of a romantic garden affair, a classic ballroom celebration, or an intimate coastal gathering, your planner translates your ideas into a cohesive plan. I take the time to get to know my couples, ensuring every detail—from color palettes to signature cocktails—reflects your personalities and love story. We’ll help you clarify your vision, offer creative inspiration, and ensure your day feels authentically yours. Sammond Events prides itself on offering personalized and stress-free wedding planning services, ensuring that your day is a true reflection of your journey together.

Expertise and Experience


When it comes to planning a wedding, experience is invaluable. A seasoned wedding planner brings knowledge and expertise to the table, having coordinated countless weddings. They are well-versed in the latest trends, best practices, and potential pitfalls to avoid. With their extensive experience, planners can offer creative solutions and fresh ideas that align with your vision while ensuring every detail is executed flawlessly.


Stress Reduction and Emotional Support


Planning a wedding can be emotionally taxing, especially when juggling family dynamics, work, and daily life. A wedding planner is not only your logistical expert but also your advocate, sounding board, and cheerleader. We provide reassurance, mediate conflicts, and offer solutions to unexpected challenges. Our warm, supportive approach at Sammond Events means you’ll always have someone in your corner, ensuring you feel confident and cared for throughout your planning journey.


Expert Budget Management

Weddings involve countless moving parts and expenses, and it’s easy for costs to spiral out of control without careful planning. An experienced wedding planner helps you set a realistic budget and prioritize spending so you get the most value for your investment. We track every dollar, negotiate with vendors, and provide transparent updates along the way. My goal is to maximize your budget without compromising on quality or style, ensuring you enjoy the celebration of your dreams—without financial stress. I work closely with you to create a budget that reflects your vision and ensures a memorable celebration.

wedding planner assisting with photographer charleston, sc


Access to Trusted Vendors

Finding the right vendors is crucial to your wedding’s success. From florists and photographers to caterers and musicians, the options can feel endless. A wedding planner has established relationships with trusted professionals in your area, saving you hours of research and uncertainty. I’ll recommend vendors who align with your style, budget, and personality, and handle all communications, contracts, and logistics. Sammond Events ensures every vendor is on the same page, so your wedding day unfolds seamlessly.

Timeline Creation and Logistics Management


A flawless wedding day doesn’t happen by accident—it’s the result of meticulous planning and coordination. Your wedding planner will create a comprehensive timeline, mapping out every moment from hair and makeup to the last dance. We manage all logistics, troubleshoot potential issues, and keep everyone on schedule. At Sammond Events, we’re experts at anticipating needs and solving problems before they arise, allowing you and your loved ones to relax and fully enjoy every moment.


Day-Of Coordination for a Flawless Experience


On your wedding day, you deserve to be fully present—soaking in every smile, tear, and joyful moment. A wedding planner takes the reins, overseeing setup, managing vendors, cueing the ceremony, and handling any last-minute surprises. Our team at Sammond Events ensures every detail is executed to perfection, so you and your guests can celebrate without a worry in the world. From bustling your gown to packing up your gifts, we handle it all with care and professionalism.


Personalized Touches and Creative Enhancements


A wedding planner’s expertise goes beyond logistics—it’s about elevating your celebration with thoughtful, personalized touches. We bring a fresh perspective and creative flair to your wedding planning process. A wedding planner’s expertise goes beyond logistics—it’s about elevating your celebration with thoughtful, personalized touches. We help you incorporate meaningful traditions, design unique guest experiences, and add creative elements that surprise and delight. At Sammond Events, I love brainstorming special details, whether it’s a custom welcome sign, a signature scent, or a late-night snack bar. These touches make your wedding truly unforgettable.

wedding planner decorating table


Hiring a wedding planner is an investment in your peace of mind and the success of your wedding day. From their expertise and experience to their ability to manage stress and budget, planners offer invaluable support throughout the planning process. Sammond Events is committed to providing personalized and stress-free wedding planning services. We ensure that your wedding day is everything you’ve dreamed of and more. Let us help you create a celebration that reflects your unique love story and leaves lasting memories for you and your guests. Book your free consultation with us today, and let’s getting planning.

Hartley House – A South Carolina Wedding Venue with History

by Kylie Sammond, Wedding PlannerInspoPosted on No Comments

Nestled in the serene landscapes of Leesburg-Batesville, South Carolina, the Hartley House stands as a testament to timeless elegance and Southern charm. As you embark on the journey of planning your wedding, choosing the perfect venue is paramount. The Hartley House, with its rich history and picturesque setting, offers an idyllic backdrop for your special day. In this blog post, we will explore the unique features of this historic home and why it is the ideal choice for couples seeking a South Carolina wedding venue that combines history, beauty, and impeccable service.

The Hartley House is more than just a venue; it is a piece of South Carolina’s rich history. Built in the late 19th century, this historic home has witnessed countless celebrations and gatherings over the decades. Its architecture reflects the elegance of a bygone era, with intricate woodwork, a grand staircase, and expansive rooms that invite guests to step back in time. The Hartley House has been lovingly preserved to maintain its original charm, offering couples a unique opportunity to exchange vows in a setting that is both timeless and intimate.

A Historic Gem in Leesville-Batesburg

Upon entering this charming South Carolina wedding venue, you’ll notice two precious rooms on each side of you. To the left is a room traditionally used to hold your cake cutting ceremony, and can also provide additional seating. To the right is a symmetrical room, perfect for adding seating additional to your reception tent.

The Groom’s Quarters

While the bride prepares in her tranquil suite, the groom and his groomsmen can enjoy the comfort of the groom’s quarters. Designed with a masculine touch, this space offers a cozy yet stylish environment for the groom to relax and share moments with his closest friends. The quarters are equipped with comfortable seating, entertainment options, and plenty of space for getting ready. It’s the perfect spot for the groom to unwind, reflect, and prepare for the momentous occasion ahead.

The Bridal Suite

The bridal suite at Hartley House is a sanctuary for the bride and her entourage. Spacious and beautifully appointed, it offers a serene environment where you can relax and prepare for your big day. The suite is equipped with all the amenities you need, including a luxurious dressing area, plush seating, and ample natural light for those perfect pre-wedding photos. The ambiance is warm and inviting, providing a peaceful retreat where you can savor every moment before you walk down the aisle.

Ceremony and Reception Site

One of the standout features of the Hartley House is its breathtaking surroundings. The venue is set amidst lush gardens and sprawling lawns, providing a stunning natural backdrop for outdoor ceremonies and receptions. Imagine saying “I do” beneath a canopy of ancient oaks or dancing the night away under a starlit sky. The beauty of the Hartley House extends beyond its interiors, offering numerous photo opportunities that will capture the essence of your wedding day.

Your guests can enjoy the reception festivities under the tent and under the stars outside, next to the greenery wall, making a wonderful photo backdrop. For grandparents who may want to stay around and visit, but would like a calmer environment or to be indoors, the rooms in the front of Hartley House make for a wonderful space to set up additional seating.

Your wedding day is one of the most important moments of your life, and the Hartley House provides the perfect setting to create lasting memories. From the moment you arrive at the venue to the final farewell, every aspect of your celebration will be infused with warmth, elegance, and a sense of history. The Hartley House is more than just a venue; it is a place where love stories unfold and cherished memories are made.

Choosing the right venue is a crucial step in planning your wedding, and the Hartley House offers everything you need to make your day truly special. With its historic charm, stunning surroundings, and exceptional services, it is the ideal South Carolina wedding venue for couples seeking a unique and memorable experience. Sammond Events would love to assist you with your big day and finding the right venue for you. Contact us today to start planning your perfect dream day!

Serpentine Table at Wedding Reception

2025 Wedding Trends We Adore

by Kylie Sammond, Wedding PlannerInspoPosted on No Comments

2025 Wedding Trends

While weddings are usually about following traditions, we see some trends come and go throughout the years. Trends can influence many factors for your wedding. This includes the colors you may choose, the dress you wear, or even the dessert you serve to your guests. For wedding professionals, there are some trends we are happy to see fade away, while others we wish were permanent traditions. 2025 will see some old trends making a comeback and also some brand new concepts we haven’t seen before, but love! If you love weddings as much as we do, you’ll be just as obsessed as us for these 2025 wedding trends!

1. Serpentine or “Caterpillar” Tables

Wedding Trends for 2025 - Curved Serpentine or Caterpillar Tables

Caterpillar or Serpentine table seating is a growing seating arrangement we are seeing in modern weddings. This can be achieved with tables that are actually built with a curve, or lining up round tables together, which is referred to as a “caterpillar” – recognizing the bubbly shape.

This seating arrangement style gives the same connection of family seating, but with a more inclusive atmosphere. This allows guests to gather closer, but also see more guests. Everyone also feels a greater connection to the rest of the party.

The round style of the curved tables also takes away from sharp lines, allowing for a more romantic and approachable feel. We love the romance added just by changing the shape of the tables. It truly changes the entire feeling in the room.

Photo credit: Sofia on Pinterest

2. Wedding Dress Codes

Historically, weddings have had the bridal party wear the same dress, color, or color family, while guests have been given a generalized dress code, like cocktail or black tie, and can choose what to wear based on the dress code listed.

We are excited to see this changing as couples are leaning towards an overall aesthetic dress code given to everyone, guests and wedding party alike. This allows for everyone to feel included and gives more freedom to bridesmaids to wear something they feel more comfortable and beautiful in. The aesthetics can include a color scheme (neutral, all black, pastel, ect.) or a theme like garden party.

Photo credit: Laylatailor Shop

Wedding Trends for 2025 - Wedding Aesthetic Dress Codes

3. Outfit Changes

Wedding Trends for 2025 - Outfit Change

Having an outfit change is becoming more common by couples. We aren’t only seeing this just for the girls, but grooms are getting in on the fun too! The formal clothing worn for the ceremony isn’t very comfortable, and we usually see men take off their jackets, ladies throwing up their hair and brides having to bustle the dress before introductions to the reception. Couples are now opting to change their looks from the wedding ceremony and going for a more fun and casual look for the reception.

You can completely change your look with a more lightweight dress, or simply just changing into more comfortable shoes. There’s no wrong or right way to do an outfit change. The goal is to still look chic while also being comfortable. We hope this 2025 wedding trend is here to stay!

Photo credit: The Knot

4. Elements of Texture

2025 Wedding Trends - Texture Wedding Invitations

When it comes to concepts, people love feeling immersed using all 5 senses. One way to add interest to your guests is with texture. Being able to see and feel texture, this gives guests more to experience at your wedding, and possibly without even realizing!

There are plenty of ways to add texture to a wedding. A runner with interesting fabric can be a simple addition to guest tables. Adding texture may not be necessary, as your venue may have a textured walls, carpets, or even chairs. Textures can even add an emotion to your wedding. For example, some tulle can add an element of delicacy and romance. You may even choose to include texture beyond the evening, and add some texture to your invitations.

Photo Credit: MoonFairi on Etsy

5. Unexpected Reds

The Unexpected Red color theory states adding an out-of-place splash of red to any look will look good no matter what. Interior Design and photography often play with this theory, be it a red table in a purple and green room, or a woman in a red dress captured in a photo of people wearing mostly blue and yellow.

We are excited to see the unexpected red theory come into play for weddings in 2025. This can mean red florals, red shoes hiding underneath the dress, or even throwing on some red lipstick. The possibilities are endless when it comes to finding a unique way to play with red on your wedding day!

Photo Credit: JBelton on Poshmark

While it’s impossible to see what trends actually pick up during the year, we are eager to see the ways couples utilize these trends and where they show up! Need help finding ways to add these elements into your wedding planning, or just need wedding planning services in general? Let’s start planning together – schedule your free consultation with us today!

2025 Wedding Trends

3 Myths About Wedding Planners

by Kylie Sammond, Wedding PlannerWedding PlannerPosted on No Comments

There are many ideas people have when thinking about wedding planners. Some feel they are completely necessary to get through the wedding planning process, while others feel they are not needed or may not be the best option. Here are 3 myths we are busting today about wedding planners.

They make executive decisions for your wedding and are in control.

Not at all! Wedding planners can add value to your wedding with guidance and advising you. Wedding planners are here to keep you organized and on track for everything to be ready to go for your wedding. A wedding planner should never be making decisions for your wedding without your approval. At the end of the day, the wedding planner works for you. Even if your idea is a terrible idea, a wedding planner may try to persuade you into an alternative option, but if your mind is made up (and legal/permitted), then ultimately the wedding planner needs to allow you to make the call.

I don’t need a wedding planner because my friends and family can help DIY everything.

Wedding planning certainly took a change when Pinterest became a thing. With Pinterest and YouTube allowing folks easy access to learn new skills including crafting and designing, it’s not always the best option to save a buck and DIY your wedding. Your wedding is so much more than setting up the pretty stuff, you also will be spending the day with your loved ones. This will likely be the only day in your entire life that this group of people will be in the same room. You should focus on the special time with those you love. A wedding planner can alleviate many of the responsibilities on your plate so you can enjoy the social aspect of your wedding. They also may know quicker ways to finish tasks.

Wedding planners are only an option for those with a large wedding budget.

Wedding planners can work in any kind of budget! Planners are happy to work with couples no matter the size or cost of wedding. You can also customize the services the planner will provide from you. Some will be by your side from the moment of proposal to the end of your reception, while some work only with you on the day of to make sure everything is happening as it should. If you are curious on what kind of planning is right for you and your budget, we’d love to give you a free consultation today!

Bridesmaids with Bride

Wedding Duties: Who Does What?

by Kylie Sammond, Wedding PlannerHow ToPosted on No Comments

There is a lot to do when it comes to putting together a wedding. Even if you hire a wedding planner who’s taking care of the little fine details, there are some tasks your planner just can’t simply do. Getting these tasks done does not mean you have to tackle them all yourself however. Your bridal party, family, and friends should be happy to help you take care of the little things. But the question is, who does what? Truly, it is up to you. However, we’re providing you with a list to guide you on who you can ask to help you.

Maid of Honor:

  • Serve as the leader of the bridesmaids; coordinating luncheons and fittings
  • Plans/Finances the bridal shower, with assistance of bridesmaids
  • Plans/Finances the bachelorette party, with assistance of bridesmaids
  • Lists who gave gifts for future thank you cards during showers and parties
  • Assists in wedding tasks such as addressing invitations, managing guests lists, etc.
  • Serves as emotional support of the bride throughout the wedding planning process and on the wedding day
  • Holds the bride’s bouquet during the wedding ceremony
  • Holds a tissue for the bride during the ceremony
  • Makes sure the bride’s train is photogenic during the ceremony and during photos
  • Serves as a witness on wedding certificate
  • Helps with cleanup of gifts, decor, etc. after the wedding reception

Bridesmaid

  • Finances/Assists in the planning and set up of bridal shower
  • Finances/Assists in the planning and set up of bachelorette party
  • Assists in wedding tasks such as addressing invitations, managing guests lists, etc.
  • Serves as emotional support of the bride throughout the wedding planning process and on the wedding day
  • Attend fittings, luncheons, and any other pre-wedding events
  • Helps with cleanup of gifts, decor, etc. after the wedding reception

Best Man

  • Serve as the leader of the groomsmen; coordinating luncheons and fittings
  • Supports the groom in wedding planning tasks
  • Plans/Finances the bachelor party, with assistance of groomsmen
  • Serves as emotional support of the groom throughout the wedding planning process and on the wedding day
  • Holds the rings during the ceremony until it is time for them to be exchanged
  • Serves as a witness on wedding certificate
  • Helps with cleanup of gifts, decor, etc. after the wedding reception

Groomsmen

  • Assists the best man with planning/financing bachelor party
  • Serves as emotional support of the groom throughout the wedding planning process and on the wedding day
  • Attend fittings, luncheons, and any other pre-wedding events
  • Helps with cleanup of gifts, decor, etc. after the wedding reception

Parents typically help financially with weddings, however, finances are always a touchy subject, especially given the costs of weddings. It is best practice to speak with your parents/family early on about what they can contribute.

Groom’s Parents

  • Host the rehearsal party
  • Finance the bride’s rings

Bride’s Parents

  • Host the engagement party
  • Finance the grooms rings
  • Hosts Post Wedding Brunch

Wedding Planners Vs. Wedding Coordinators

by Kylie Sammond, Wedding PlannerWedding PlannerPosted on Comments are Disabled

Your wedding is not only one of the most significant, but also one of the most costly days of your entire life. Many brides wonder if they really need to invest in all of the vendors involved in a wedding, and some look forward to being able to plan a wedding themselves. So the question is, do I really need a hire a wedding planner, or even a coordinator? The answer is, yes! However, a wedding planner’s involvement will look different for every couple.

Hiring a wedding planner will save you so much time and energy on the things that matter the least, so you can focus on the things that matter the most. While you’re clinking glasses with your closest friends and family, your wedding planner will make sure all of the bits and pieces come together perfectly. There’s no way you can be the bride and also cue the music, tell the chef when to start dinner, and make sure everyone makes it down the aisle before you do.

Wedding Planner working with Bride on floral arrangements

ROI – Return on Investment

In finance and investing, there is a term often considered, ROI. The Return on Investment is what you will get out of investing in something. In this case you are investing in a professional to plan your wedding for you. The return you will get out of this investment is a case-by-case situation. However, most couples will get extra leisure time and a more enjoyable experience on their wedding day. Keep in mind, investing in a wedding planner will also allow time for more time for sleep, exercise, and making decisions on your daily life, such as food choices. Your health is very important during this time as well – you don’t want to have bags under your eyes on your big day!

Types of Wedding Planners

There are a few different types of wedding planners and coordinators you can choose from, which allows some flexibility to fit the needs of your wedding. Whether it’s the budget or the control that is holding you back from hiring a wedding planner, you can utilize a wedding professional at the proximity that works best for you. But before shopping around, it’s important to see what your needs are and know the difference between wedding planners vs. wedding coordinators.

Full-Time Wedding Planner
A full time wedding planner will start with you from start to finish. Meaning not only will they set up your event and send you down the aisle, but they will also help you with the small, tedious tasks along the way, like setting your budget, constructing your seating chart, and planning your rehearsal dinner details. This options is great for couples that are overwhelmed and need a lot of help, or the couple that just doesn’t want to have to deal with it all and would rather have someone else deal with it while they have fun.

Month-Of or Day-Of Wedding Coordinator
If you need the help, but a full-time wedding planner isn’t in your budget, or you’d just rather plan yourself but understand you will need some extra hands in the days leading up to your big day, a month-of or day-of wedding coordinator could be the answer for you. While the name may seem rigid, a month-of or day-of coordinator will usually work with you some time before their name leads you to believe, in order to prepare to make your wedding day easy.

If your wedding venue includes a Day-Of Coordinator in their package, it’s important to ask as many questions as needed to see what all they handle as your coordinator. Some venue coordinators will only handle the details owned by the venue, such as tables, chairs, electricity, etc. Others will also handle your personal details, like your decor. Make sure you get an full understanding of what your venue coordinator will provide well ahead of your wedding in case you need to enlist additional help.

Wedding Coordinator at Wedding Venue with clipboard

Wedding Consultant
A wedding consultant’s role is to provide you with knowledge. A wedding consultant can assist you with advice on how to complete a task for your wedding, but they are mostly utilized for their knowledge of wedding vendors in the area and can guide you in finding the right one for your. Wedding consultants are great to use if you would just like help with wedding planning as needed or just need some help with things a la carte.

*Destination Wedding Planner
If you are getting married in a destination, meaning far from home and most likely in a beautiful location, you will 100% need a destination wedding planner. The good news is, if you’re getting married in a popular venue or resort, a destination wedding planner is usually included in the package. It is very important to have a wedding planner located at the destination of your wedding because they will be knowledgeable about things beyond the wedding logistics, such as weather conditions, safety, and even good timing to schedule around a beautiful sunset.

While a wedding planner is an important part of your wedding team, what that looks like is completely up to you. You can decide to have someone support you through every step of the way, just when things get hectic, or just as you have questions. It’s always important to discuss with your fiancé/e on your needs for wedding planning and what will work best for the both of you. Happy planning!